New policy states employees can access your notes under limited circumstances
With hundreds of millions of global installations on the Apple App Store and Google Play Store, Evernote ranks as one of the most popular note taking applications on the market. Thanks to the myriad of functions available to Evernote users – ranging from powerful note taking tools to searching and annotating all kinds of document formats – the popular service is relied upon by many to handle both routine and professional note keeping. But it’s one of Evernote’s biggest strengths that has resulted in a firestorm of controversy – synchronization.
Evernote and Cloud Storage
Part of Evernote’s draw is its ability to synchronize content across devices. While hardly a distinctive feature in today’s app landscape given the likes of Google Keep and other competitors, Evernote was able to attract customers during a time when most note taking applications were not offering cross-device compatibility. Of course, because the service offers the ability to synchronize your notes, the company must maintain servers to store your data.
It is in Evernote’s best interest to ensure the integrity, safety, and privacy of your data. As the company outlines in their security overview, they take many steps to make sure that your data cannot be leaked to outside parties from their servers or during the transmission of your data to their servers. Furthermore, the company offers strong password security measures – including two-factor authentication – to ensure that your account and its data cannot be compromised. However, the recent controversy surrounding Evernote does not revolve around a security breach. Instead, what some users are concerned about is the ability for some of its employees to read your notes.
Meet the new Evernote, Same as the old Evernote
Encrypting content within Evernote is indeed possible, but client-side encryption on text content is not enabled by default. After all, most users probably use the service for mundane note keeping tasks – such as shopping lists or reminder notes – so dealing with encryption passphrases would be a nuisance for most. But because of that, any content that you do not explicitly encrypt is accessible to the company on their servers.
In other words, Evernote maintains that they may only access your data to enforce their terms of services, to comply with legal requests, or to improve their services. The company is categorizing the machine-learning algorithm updates as “maintain[ing] and improv[ing] the service”, but some users are concerned that this means Evernote employees may randomly access your data without your knowledge.
This is indeed true, but the accessing of your data for purposes of upgrading the service does not have to be without your consent. Evernote is allowing users to opt out of this data collection by unchecking “Allow Evernote to use my data to improve my experience” under Account Settings. Furthermore, if you no longer trust Evernote, you will always have the ability to destroy all of your data on its servers while deleting your account.
To Leave or Not to Leave Evernote
Given the nature of how Evernote, and frankly any company this size and in this industry, does its business, it is not surprising that they may begin mining data from customers to improve their services. Every Google service operates like this. Engineers working on databases of all kinds have this kind of access – and there’s no real way for us to know that they aren’t viewing your data. They probably are – but that’s their job, and access is generally limited to a short list of people. What separates Evernote from the others, if the company is to be believed, is their insistance on avoiding big data collection and sales of said data.
If you wish to continue using Evernote and are concerned with the company potentially accessing your data, then you still have the option to encrypt your text before it reaches their servers. In this case, their database engineers will have no way of reading your content. Or, you can simply continue using Evernote to store unimportant notes and use other services to store more sensitive data. But just know that what Evernote is doing here is not at all uncommon in the industry, and as such there is not yet cause for any concern.
Do you use Evernote? Are you concerned about these privacy changes? Voice your concerns below!